Privacy Policy

1. Information We Collect

When you register for an event or interact with our services, we may collect the following personal information:

• Full name (first and last name)
• Email address
• Phone number
• Mailing address (street, city, state, ZIP code)
• Gender (inferred from your first name using AI; see Section 4)
• Event attendance and registration history
• Communication preferences (email, SMS opt-in/out)
• Referral source information

2. How We Use Your Information

We use your personal information to:

• Process your event registrations and confirmations
• Send event reminders and updates via email and/or SMS
• Manage event capacity and waitlists
• Communicate important event-related information
• Improve our services and event planning

3. Third-Party Service Providers

We share your information with the following third-party processors solely to provide our services:

• Supabase — Database hosting and authentication (data storage)
• SendGrid (Twilio) — Email delivery for confirmations, reminders, and communications
• Twilio — SMS message delivery for confirmations and reminders
• xAI (Grok) — AI-based gender inference from first names (see Section 4)
• AWS Amplify — Application hosting

We do not sell your personal information to any third parties.

4. AI-Based Gender Inference

When you register for an event, we may use an AI service (xAI/Grok) to infer your likely gender from your first name. This is used solely for event planning and personalization purposes. The inference is optional and may result in "Male," "Female," or no determination. You may contact us at any time to correct or remove this information.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, or as required by law. You may request deletion of your data at any time (see Section 7).

6. Communication Preferences

You can unsubscribe from marketing emails at any time using the unsubscribe link included in every email we send. You may still receive transactional emails related to your active event registrations. To opt out of SMS messages, reply STOP to any message or contact us directly.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Right to Access — Request a copy of the personal data we hold about you
• Right to Correction — Request corrections to inaccurate or incomplete data
• Right to Deletion — Request that we delete your personal data
• Right to Data Portability — Request an export of your data in a machine-readable format
• Right to Withdraw Consent — Withdraw consent for communications at any time

To exercise any of these rights, please contact the organization that invited you to the event, or email us using the contact information below.

8. Security

We implement appropriate technical and organizational measures to protect your personal information, including encryption in transit (TLS) and at rest, access controls, and regular security reviews.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page with a revised "Last updated" date.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact the organization that manages your event registration.